Transcript
Indexing Obituaries and Death Notices Last updated on 27 January 2014. (Click here for a list of the changes.)
© 2014 by Intellectual Reserve, Inc. All rights reserved
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Table of Contents Five Things to Know Before You Start . . . . . . . . . . . . . . . . . . . . . . . . 3 Examples of the Indexing Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Image Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Record Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Deceased’s Given Names, Surname, and Titles or Terms . . . . . . . . . . . . . . . . . . . 17 Deceased’s Gender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Age . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Death Month, Day, and Year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Death Town or City, County, and State or Country . . . . . . . . . . . . . . . . . . . . . . . . . 24 Birth Month, Day, and Year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Birth Town or City, County, and State or Country . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Name of the Newspaper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Relative’s Relationship to Deceased . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Relative’s Given Names, Surname, and Titles or Terms . . . . . . . . . . . . . . . . . . . . . 36 Nonrelative’s Given Names, Surname, and Titles or Terms . . . . . . . . . . . . . . . . . . 37
Full-Obituary Examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Changes Made to This Document . . . . . . . . . . . . . . . . . . . . . . . . . . 51 2
Five Things to Know Before You Start Return to Table of Contents
1.
Index all documents related to a death.
2.
Read the entire obituary or newspaper article.
3.
Index the names of all individuals.
4.
Add records and mark records blank as needed.
5.
Use your best judgment. The instructions cannot cover everything. Refer to them often, but when faced with an undocumented situation, read the information found on the document, and use your best judgment to interpret it.
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Image Type Return to Table of Contents
Normal Read each document entirely. Learn what information is found in each one, and determine whether the document should be indexed. Most images will be marked as Normal. Documents may include: • • •
Obituaries. Funeral notices. Estate sales.
• • •
Police reports. Index cards. Anything related to a death.
Note: Obituaries can be deceptively challenging. Be sure to learn the instructions well.
Image Type — 4
Normal—Catalog Cards Many of these obituaries were collected by historical societies and individuals who sometimes used old catalog cards to mount and preserve them. Index only the information that pertains to the obituary, and disregard the other, nonrelated information.
Tip: Rotating Images Many images may need to be rotated. Use these icons to rotate images.
Note: When you rotate one image in a batch, all of the images in the batch are rotated.
Image Type — 5
No Extractable Data Image This image type will be used for various situations, including the following: •
•
Image 1 = Normal
When an image doesn’t contain any names or when it doesn’t have any documents relating to a death, mark the image as a No Extractable Data Image. When an obituary is too long for one image and continues to two or more images. In this case, you will mark the first image as Normal and each subsequent continuation image of the same obituary as a No Extractable Data Image. (See the next page for more information.)
Image 2 = No Extractable Data Image
No Extractable Data Image Image Type — 6
No Extractable Data Image— When an Obituary Spans Multiple Images If a single obituary or death notice continues to two or more images, combine the information from the multiple images, and index all the information in the data entry area for the first image. This example obituary was split between two images; both images show parts of the same obituary. Mark the first image as Normal, and index all information with the first image, including the name of the nonrelative (the reverend) and the death date from the second image. Then mark the second image as a No Extractable Data Image. (To see how these two images would be indexed, click here, or go to page 46.)
Image Type — 7
Obituaries That Continue to the Next Batch If the obituary on the last image of the batch doesn’t end, check the next image to see if it continues there. 1. 2. 3.
Click View. Click Show Previous or Next Image. Click the Next Image button above the image on the right, the image in the secondary window.
If the obituary continues to the next image, index any relevant information with the other data from the obituary. Note: Images in the secondary window cannot be rotated.
Image Type — 8
Duplicate Duplicate Images Blank Batches sometimes include duplicate images. A duplicate image is not the Unreadable same thing as a different document for the same person. It happens when two or more pictures were taken of the same document.
Duplicates
Mark an image as a Duplicate Image if it is a duplicate of a previous image in the same batch. Do not mark an image as a duplicate unless it is a duplicate of a previous image itself, not simply a different document for the same person.
Blank Images Blank images are extremely rare. They contain either no document at all or a completely blank paper or form.
Unreadable Images NOT duplicates
Unreadable images are extremely rare, especially because most of these documents are typed. Mark an image as unreadable only when none of the names on the image are readable.
Image Type — 9
Record Type Return to Table of Contents
Index Every Name, Starting with the Deceased Start by indexing the name of the deceased. Then index the names of all other people mentioned in the document, in the order they appear. This image has nine names. The record types are as follows: Record 1 = Deceased. Record 2 = Relative of Deceased. Record 3 = Nonrelative. Records 4–9 = Relative of Deceased. The default number of records in the data entry area is 11. For this obituary, records 10 and 11 would not be used; you would need to mark them as blank by pressing Ctrl+Shift+B. Note: Mrs. J. W. Norman is mentioned twice, but her name would be indexed only once. (To see how this entire image would be indexed, click here, or go to page 45.)
Record Type — 10
Order of the Records Tip: Adding Index names in the Records order you would read a newspaper (first column from top to bottom, then the second column, and so on). For this image, the Record Type fields would be indexed as follows: Record 1 = Deceased. Records 2–21 = Relative of Deceased. Note: If an image has more than one obituary, follow the same order—down and then across—indexing the deceased and all other names for each obituary as you go.
(To see how this entire image would be indexed, click here, or go to page 39.)
Tip: Adding Records Each image has 11 record entries to fill. When an image or obituary has more than 11 names, do the following: 1. 2. 3. 4. 5.
Count the total number of records on the image. Click Tools. Click Records per Image. Enter the total number of records in the box. Click OK.
Record Type — 11
Index All Named Individuals Do not create additional records for individuals unless they were actually named in the obituary. For example, this obituary lists “Mrs. Ben (Mary) Wilson” as a surviving daughter. “Mrs. Ben Wilson” and “Mary Wilson” are two names for the same person. Do not index a record for Ben Wilson himself unless he was actually mentioned, as in “Mr. and Mrs. Ben Wilson” or “Ben and Mary Wilson.” The names of seven individuals would be indexed for this document. The deceased would be indexed as follows: Record Type: Deceased Deceased’s Given Names: Albert Deceased’s Surname: Abbgy Deceased’s Titles or Terms: Mr Deceased’s Gender: M Age: 79
Death Month: Jun Death Day: 20 Death Year: 1974 Death Town, County, State: (Leave blank.) Birth Month, Day, Year: (Leave blank.) Birth Town, County, State: (Leave blank.) Name of the Newspaper: Grand Rapids Press
The other six individuals would be indexed as follows: Record Type Relative of Deceased Relative of Deceased Relative of Deceased
Relative’s Relationship to Deceased
Given Surname Names
Wife
Susan
Son
Sam
Daughter
Mary
Wilson
Titles or Terms
Mrs
Record Type Relative of Deceased Relative of Deceased Nonrelative
Relative’s Relationship to Deceased
Given Surname Names
Son
Richard
Daughter
Eleanor Walters
Mrs
(Not Applicable)
John
Very Rev
Estephan
Titles or Terms
Record Type — 12
Index All Named Individuals (continued) These are examples of ways people’s names may be recorded and the number of records that would be needed. This entry refers to two people, Mr. and Mrs. L. M. Beer, so a record would be created for each person:
Relative’s Relationship to Deceased Father Mother
Given Names LM LM
Surname Beer Beer
Titles or Terms Mr Mrs
This entry gives two names for the same person, who is referred to as Mrs. Dan Archer, but whose actual name is Terry Archer. This entry would be indexed as follows:
Relative’s Relationship to Given Deceased Names Daughter Terry
Surname Archer
This entry gives names for eight people, all relatives of the deceased. They would be indexed as follows:
Titles or Terms Mrs
Relative’s Relationship to Deceased Sister Son Daughter-In-Law Son Daughter-In-Law Daughter Daughter Son-in-Law
Given Names Nancy Timothy Linda Michael Wendy Dolly Bev John
Surname
Titles or Terms
Contoupe Bennett Bennett Bennett Bennett Craig Tanner Tanner
Note: The difference between Mrs. Dan (Terry) Archer and Timothy (Linda) Bennett being indexed as one or two records is the word “Mrs.” When a title was given that refers to only one person, then only one person would be indexed. Record Type — 13
Multiple Obituaries on One Image This image contains obituaries for two deceased persons. First, index the information in the obituary on the left, the one for Mark Ketchum, including the information for the deceased and all his relatives and nonrelatives. Then index the information in the obituary on the right, the one for Miss Clarissa Ketchum, including the information for the deceased and all her relatives and nonrelatives. Ten records would be indexed for this image.
Record Type — 14
Two Obituaries for the Same Person on the Same Image This single image contains two obituaries for the same deceased person. To index an image like this one, read both obituaries, and combine the information on them to create one record for the deceased. Then, beginning with the obituary on the left and continuing to the one on the right, index the other names in the order they appear, without duplicating any records. Note: If these obituaries were on separate images, they would be indexed as separate documents.
Record Type — 15
Nonrelatives Individuals without a documented relationship to the deceased should be indexed as Nonrelative in the Record Type field. All of the highlighted individuals on this page would be indexed as nonrelatives. They include: • Reverends who officiated at funerals. • People whose names were cross-referenced, often labeled with “see” or “see also.” • People acting in an official capacity, such as a sheriff or a coroner. • A fiancée or a former spouse. • A couple who owned the home where the deceased died.
Record Type — 16
Deceased’s Given Names, Surname, and Titles or Terms Return to Table of Contents
Index the Most Complete Version of the Name Index the most complete version of each name. When a name was written in various ways on the same document, index all variations, with Or between the variations. For this document, the name would be indexed as: Given Names: Augustus Francis Surname: Child Or Childs Tip: You would not use Or in the Given Names field because “Augustus Francis” is a more complete version of “A F,” not a variation from it.
Deceased’s Given Names, Surname, and Titles or Terms — 17
Nicknames and Variations Notice the nickname in the image on the left. The deceased’s name would be indexed as follows: Given Names: Raymond F Or Slim Surname: Chesser The name in the image below would be indexed as follows: Given Names: Marvin E or Tiny Surname: Beers
Deceased’s Given Names, Surname, and Titles or Terms — 18
Unknown Name or Unidentified Person This death notice is about a man whose name was not known. When the name of the deceased was not known or not given, press Ctrl+B to mark the Given Names and Surname fields for the deceased as blank. For this document, the full record for the deceased would be indexed as follows: Record #1 Record Type: Deceased Deceased’s Given Names: Deceased’s Surname: Deceased’s Titles or Terms: (Leave blank.) Deceased’s Gender: M Age:
Death Month: Dec Death Day: Death Year: 1918 Death Town or City: Whetstons Death County, State: (Leave blank.) Birth Month, Day, Year: (Leave blank.) Birth Town, County, State: (Leave blank.) Name of the Newspaper: Galion Inquirer
The following names would also be indexed: Record Type
Given Names
Surname
Titles or Terms
Nonrelative Nonrelative Nonrelative Nonrelative
AA WL Robert
Strase Stuckman Monnett Oldson
Mr Sheriff
Deceased’s Given Names, Surname, and Titles or Terms — 19
Deceased’s Gender Return to Table of Contents
Indexing Gender Do not assume a gender based on given names alone. Index gender only if it was specifically recorded or you can determine what it was from relationship terms, such as “son” or “daughter,” or other indications in the language, such as pronouns (he, she, and so on) or titles and terms (Mr., Mrs., and so on). For the image at the left, the deceased’s gender would be indexed as F. In the image in the bottom left, “h/o” means “husband of.” So the deceased’s gender would be indexed as M. No gender would be indexed for this record.
Deceased’s Gender — 20
Age Return to Table of Contents
Most Ages on Obituaries Are Not Labeled Use your best judgment to identify the age for the deceased person. It might have been recorded after the deceased’s name or it might come later in the obituary. Be sure to read the document thoroughly. The age of the deceased on the image to the left would be indexed as 50.
Numbers on Index Cards Numbers on an index card sometimes refer to the age and sometimes to other things, such as a page number or a location in a cemetery. Do not assume that numbers on index cards refer to the deceased's age unless the number is specifically indicated as the age. Important: This instruction applies only to numbers on index cards, not to numbers on obituaries. No age would be indexed for the deceased on either of the index cards shown to the left. For the deceased listed on the document shown below, the age would be indexed as 55.
Age — 21
Death Month, Day, and Year Return to Table of Contents
Two-Digit Years When only a two-digit year was recorded, you can often determine the other two digits from other information on the document or from the year span of the project. If there is no way to tell the other digits, index the two digits that were recorded. For the document on the left, the death day, month, and year would be indexed as: Death Month: Nov Death Day: 9 Death Year: 1937 (To see how this entire image would be indexed, click here, or go to page 47.)
Death Month, Day, and Year — 22
Index the Death Date or the Most Recent Date If a specific death date was not recorded, index the most recent date in the document as the death date. For the document on the left, the death date would be indexed as follows: Death Month: Aug Death Day: 25 Death Year: 1941 The document below reports a man missing in action during a war. In this situation, use the missing in action date as the death date, unless more information is available that shows that date is incorrect. The death date for this document would be indexed as follows: Death Month: Oct Death Day: 26 Death Year: 1943
Death Month, Day, and Year — 23
Death Town or City, County, State or Country Return to Table of Contents
Use the Information in the Document Sometimes the place of death is not directly stated, but it can be determined using information on the document. According to the obituary on the left, Scott A. Bender died at the home of Mr. and Mrs. Thurman Crace, whose residence was in Tiro. We can use this information to index the place of death as follows: Death Town or City: Tiro Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.)
Death Town or City, County, State or Country — 24
“Near” and Other Place Approximations Do not index words of approximation, such as “near,” “about,” or “around.” The place of death for the image on the left would be indexed as follows: Death Town or City: Cleveland Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.)
Multiple Locations If more than one place was indicated, as in the image to the left, index both places, with a space between the two places. The place of death in this example would be indexed as follows: Death Town or City: Hope Gulch Clark’s Tollgate Death County: (Press Tab to leave this field blank.) Death State or Country: Montana
Death Town or City, County, State or Country — 25
Names of Hospitals and Other Locations as the Place of Death Normally, the names of hospitals or other similar institutions, as in the images to the left, are not indexed in the place of death fields. However, in the documents below, “Billings” and “Kalispell” are locations, not the names of the hospital or nursing home. The place of death for these documents would be indexed respectively as follows: Death Town or City: Billings Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.) Death Town or City: Kalispell Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.)
Death Town or City, County, State or Country — 26
Lead Word in an Obituary Sometimes the lead word in an obituary refers to a surname, as in the document at the left, and sometimes it refers to a place. In the document at the right, Allegan would be indexed in the Death Town or City field because the document indicates that the deceased died there.
Death Town or City, County, State or Country — 27
Birth Month, Day, and Year Return to Table of Contents
Type What You See If a birth date was recorded, index it. If not, press Tab or Enter and leave these fields blank. If a birth date was not recorded, do not try to estimate it based on the age of the deceased and the date of death. The date of birth for the top image would be indexed as follows: Birth Month: Jan Birth Day: 19 Birth Year: 1892 Note: For indexing projects in the United States, when you find a date written in the format of 4/8/1957, the month is usually the first number with the day and year following. This example date would be indexed as follows: Birth Month: Apr Birth Day: 8 Birth Year: 1957
The date of birth for the bottom image would be indexed as follows: Birth Month: Nov Birth Day: 15 Birth Year: 1877
Birth Month, Day, and Year — 28
Birth Town or City, County, State or Country Return to Table of Contents
Use the Information in the Document Do not assume the place of birth or death. Index a place only if one was listed in the obituary or death notice. This document indicates that Frederick D. Ketchum was a native of Michigan. The place of birth would be indexed as: Birth Town or City: (Press Tab to leave this field blank.) Birth County: (Press Tab.) Birth State or Country: Michigan The words “lifetime resident,” in the record below, are not necessarily an indication that the deceased was born in Crawford County. For this obituary, nothing would be indexed in the place of birth fields, unless other information in the obituary gave additional details about the place of birth.
Birth Town or City, County, State or Country — 29
Name of the Newspaper Return to Table of Contents
Spell Out Newspaper Name Expand abbreviations and correct misspellings when you can. Refer to the look up list for help. However, if you are not sure what the abbreviation stands for or if the lookup list does not include the name of the newspaper, index what was written.
More Than One Newspaper If the name of more than one newspaper was recorded on the same document, you should index the names of both newspapers in the order they appear, with a space between the two names. For the example image below, the Name of the Newspaper field would be indexed as Bucyrus Journal News-Forum.
Name of Newspaper — 30
Relative’s Relationship to Deceased Return to Table of Contents
Select the Closest Relationship from the List, but Don’t Assume the Gender If the exact term is not on the drop-down list, use the term that is most similar. For example, if a relative was listed as a stepson or adopted son, you would index him as a “son.” For gender-specific relationships, such as grandfather or niece, don’t base your choices on the name only. If you cannot determine the gender from other clues on the document, don’t guess. Choose gender-neutral options from the relationship list, such as Child or Child-In-Law. The relationships and names for the relatives on the document to the left would be indexed as follows: Relative’s Given Relationship to Names Deceased Wife
Kay
Parent-In-Law Child Child Mother Father
Gertrude Christina Jonathan Betty Ralph M James Walter
Father
Surname Tuttle Chesnut Tuttle Roberts Roberts Chesnut
Titles or Terms
Relative’s Relationship to Deceased Sister Sister Niece Niece Nephew Sister Sister Brother Sister
Given Names
Surname
Deborah Chyron Amy Elizabeth Matthew Gail Bess Ralph M Sandy
Adkins Young Bentley Young Young Bollin Estes Roberts Browning
Titles or Terms
Jr
Relative’s Relationship to Deceased — 31
Select the Closest Relationship from the List, but Don’t Assume the Gender (continued) In the document in the top left corner, Thomas, Alice, and Richard would all be indexed as Child. In the second document, Ruth Balveat, Esther Lease, Howard Lease, and Jesse would all be indexed as Sibling. In the third document, all of the relatives would be indexed as Grandchild, except for Ryan and Tabitha. Ryan Cook would be indexed as Grandson and Tabitha as Granddaughter because Tabitha is recorded as Ryan’s, wife which allows us to determine the gender of both individuals.
Tip: The following relationships would be indexed as Grandchild (or Grandson or Granddaughter if the gender was given): • Grandchildren and their spouses. • Great-grandchildren and their spouses. • Step-grandchildren and their spouses. The following should be indexed as Grandparent (or Grandfather or Grandmother if the gender was given): • Great-grandparents. • Step-grandparents.
Relative’s Relationship to Deceased — 32
Select the Closest Relationship from the List, but Don’t Assume the Gender (continued) Important: This relationship does not give a gender, and no other indication of the gender besides the given names are provided for these children. The obituary also does not state which of each pair is the child and which is the in-law. Therefore, the 16 people listed as her children would all be indexed as Child.
The relatives of Mrs. Eva (Stalec) Razmus in this document would be indexed as follows: Relative’s Relationship to Deceased Child Child Child Child Child Child Child Child Child Child Child Child Child Child Child Child Sister Sister-In-Law
Given Names John Jayne Anthony Estelle Joseph Betty Bert Katharine Stanley Bernice Harry Esther Henry Josephine Jack Helen Kathryn Catherine
Surname Stalec Stalec Nikodemski Nikodemski Stalec Stalec Ignasiak Ignasiak Razmus Razmus Bracewell Bracewell Dehen Dehen Wolbers Wolbers Czerwien Razmus
Titles or Terms
Mrs Mrs
Relative’s Relationship to Deceased — 33
Individuals with Maiden Names Can Be Indexed as Female In these documents, the mother’s name was often indicated by the maiden name in parentheses. This maiden name indicates the genders of the parents. In the first document, the name of Aaron Beard would be indexed with Father in the Relative’s Relationship to Deceased field, and the name of Angeline Bowers Beard would be indexed with Mother in that field. Without that indication, however, or something similar, both names would be indexed as Parent in the Relative’s Relationship to Deceased field.
The relationship to the deceased for each of these couples would be indexed as Father and Mother because the mothers can be identified by their maiden names.
The relationship to the deceased for these parents would be indexed as Parent because no specific indication of their genders was given.
Relative’s Relationship to Deceased — 34
Relationships Not on the Dropdown List Some relationships may not be found or may not have a similar match on the list provided with the Relative’s Relationship to Deceased field. If a person is indicated as a relative, but no other particular designation is given, index the Relative’s Relation to Deceased field as Other Relative. In most projects, this designation would rarely be used. If a person was not technically or legally related, return to the Record Type field and index him or her as a Nonrelative. These individuals include: • Former spouses (“divorced”). • Fiancés or fiancées.
Relative’s Relationship to Deceased — 35
Relative’s Given Names, Surname, and Titles or Terms Return to Table of Contents
Do Not Assume the Surname Do not assume a surname for an individual from the surname of another person in the document. In the obituary to the left, no surnames would be indexed for sons William and Lawrence. The names of Fred, Louis, and William would all be indexed with the surname of Daniels.
Maiden Names in Parentheses Generally, when a female has a surname recorded in parentheses, the name in parentheses was the maiden name. On this document, the maiden name of James’s wife is given. Her name would be indexed as follows: Given Names: Kay Surname: Tuttle Chesnut For more information on how to index names on obituaries, go to Deceased’s Given Names, Surname, and Titles or Terms.
Relative’s Given Names, Surname, and Titles or Terms — 36
Nonrelative’s Given Names, Surname, and Titles or Terms Return to Table of Contents
Examples of Nonrelatives and Their Indexed Names The names on the left would be indexed as follows:
Given Names
Surname
Titles or Terms
Lexie L Woodruff Marsh
Stuckman
Sheriff
WL
Monnett
John
Estephan
Very Rev
Peggy
Ahern
Miss
Tom
Lease
Thurman
Crace
Mr
Thurman
Crace
Mrs
For more information on how to index names on obituaries, go to Deceased’s Given Name, Surname, and Titles or Terms and Relative’s Given Name, Surname, and Titles or Terms.
Nonrelative’s Given Names, Surname, and Titles or Terms — 37
Full-Obituary Examples Return to Table of Contents
The following pages show how to index all the names on various kinds of obituaries.
Example for Mrs. Alice H. Abbgy The first record on this image would be indexed as follows: Record Type: Deceased Deceased’s Given Names: Alice H Deceased’s Surname: Abbgy Deceased’s Titles or Terms: Mrs Deceased’s Gender: F Age: 80
Death Month: (Leave blank.) Death Day: (Leave blank.) Death Year: (Leave blank.) Death Town, County, State: (Leave blank.) Birth Month, Day, Year: (Leave blank.) Birth Town, County, State: (Leave blank.) Name of the Newspaper: (Leave blank.)
The rest of the records would be indexed as follows: Record Type Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased
Relative’s Relationship to Deceased Husband Son Son Son Son Son Daughter Brother Brother Sister Sister
Given Names
Surname
Daher Ernest Michael Nicholas Daniel Russell Juliet Joseph Michael Bessie Mary
Abbgy Yared Yared Cook Salhaney
Titles or Terms
Mrs Mrs
Full Obituary Examples — 38
Example for Arden W. Chester Note: “w/o” means “wife of” and helps determine the gender of these individuals. The first record on this image would be indexed as follows: Record Type: Deceased Deceased’s Given Names: Arden W Deceased’s Surname: Chester Deceased’s Titles or Terms: (Leave blank.) Deceased’s Gender: M (Note: His “wf” is on the document.) Age: Death Month: Oct Death Day: 5 Death Year: 1986 Death Town or City: Temple Death County: (Leave blank.) Death State or Country: Texas Birth Month: Dec Birth Day: 13 Birth Year: 1923 Birth Town or City: Benton Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: Bucyrus Telegraph Forum
The rest of the records would be indexed as follows: Record Type Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased
Relative’s Relationship to Given Names Deceased Sandra Daughter Ronald Son-in-Law Barbara Daughter Wayne Son-in-Law Ardena Daughter Steve Son-in-Law Connie Child Bonnie Child Rebecca Daughter Charles Son-in-Law Timothy Child Walter Sibling Donald Sibling Gene Sibling Modest Sibling Maudie Sibling Helen Sibling Milo Father Lindia Mother Betty Jane Wife
Surname
Titles or Terms
Daniels Walter McKee Holmes Ealy Montgomery Chester Chester Chester Chester Clingman Hummel Wilson Chester Stover Clark
Full Obituary Examples — 39
Example for Frances Clegg
The first record on this image would be indexed as follows: Record Type: Deceased Deceased’s Given Names: Frances Deceased’s Surname: Clegg Deceased’s Titles or Terms: (Leave blank.) Deceased’s Gender: (Leave blank.) Age: Death Month: Oct Death Day: 18 Death Year: 1958 Death Town or City: (Leave blank.) Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: (Leave blank.) Birth Day: (Leave blank.) Birth Year: (Leave blank.) Birth Town or City: (Leave blank.) Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: Telegraph Forum
The rest of the records would be indexed as follows: Record Type Nonrelative
Relative’s Relationship Given Names to Deceased William Edgar (Not applicable)
Surname Clegg
Titles or Terms
The data entry area includes a minimum of 11 records for each image. If there are not 11 names on the obituary, then the remaining records must be marked as blank.
Full Obituary Examples — 40
Example for Nieta Margaret Buxton The first record on this image would be indexed as follows: Record Type: Deceased Deceased’s Given Names: Nieta Margaret Deceased’s Surname: Buxton Deceased’s Titles or Terms: (Leave blank.) Deceased’s Gender: F Age: 76 Death Month: Sep Death Day: 5 Death Year: 2000
Death Town or City: Twin Falls Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: Sep Birth Day: 20 Birth Year: 1923 Birth Town or City: Royal Birth County: (Leave blank.) Birth State or Country: Nebraska Name of the Newspaper: (Leave blank.)
The rest of the records would be indexed as follows: Record Type Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased
Relative’s Relationship to Deceased Parent Parent Husband Daughter Daughter Sister Sister Sister
Titles or Terms
Given Names
Surname
John Lulu Ralph Ruby Linda Almeda Betty Jessie
Meyer Meyer Buxton Buxton or Rogers Parker Rose Emory Taylor
Full Obituary Examples — 41
Example for Lyle B. Cameron The first record on this image would be indexed as follows: Record Type: Deceased Deceased’s Given Names: Lyle B Deceased’s Surname: Cameron Deceased’s Titles or Terms: (Leave blank.) Deceased’s Gender: M Age: 69 Death Month: Apr Death Day: 14 Death Year: 2000
Death Town or City: Heyburn Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: Apr Birth Day: 19 Birth Year: 1930 Birth Town or City: Rupert Birth County: (Leave blank.) Birth State or Country: Idaho Name of the Newspaper: (Leave blank.)
The rest of the records would be indexed as follows: Record Type Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Nonrelative
Relative’s Relationship Given Names to Deceased
Surname
Parent Parent Wife Child Daughter Wife Child Child Child Sibling Sibling-in-Law Sibling Sibling Sibling-in-Law Sibling Sister (Not applicable)
Cameron Cameron Stoller Cameron Long Brown Cameron Rogers Rogers Rogers Ransom Ransom Petersen Marcusen Marcusen Gular Plumer Pastor Wise
Bert Hazel Buchanan Esther Stephen Bert Leslie C Judy Shama Kim Rocky Wayne Peggy Beryl Maxine Pete Elsie Blanch Keith
Titles or Terms
Full Obituary Examples — 42
Example for Blanche Carr The first record on this image would be indexed as follows: Record Type: Deceased Deceased’s Given Names: Blanche Deceased’s Surname: Carr Deceased’s Titles or Terms: (Leave blank.) Deceased’s Gender: F Age: 84 Death Month: Aug Death Day: 22 Death Year: 2000
Death Town or City: (Leave blank.) Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: Apr Birth Day: 11 Birth Year: 1916 Birth Town or City: Twin Falls Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: (Leave blank.)
The rest of the records would be indexed as follows: Record Type Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Nonrelative
Relative’s Relationship Given Names to Deceased
Surname
Parent Parent Husband Daughter Grandson Grandson Grandson Grandson Sister Granddaughter (Not applicable)
Kelso Kelso Carr Cole Cole Cole Cole Cole Rife Knopp Trachsel
Harvey Lee Lucy Ellen Stuller Melvin E Connie Lu Steve Doug Rob Randy Mattie Michele Al
Titles or Terms
Mrs
Rev
Full Obituary Examples — 43
Example for Shirlene Carter The first record on this image would be indexed as follows: Record Type: Deceased Deceased’s Given Names: Shirlene Deceased’s Surname: Carter Deceased’s Titles or Terms: (Leave blank.) Deceased’s Gender: F Age: 63 Death Month: Aug Death Day: 22 Death Year: 2000
Death Town or City: Rupert Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: Jul Birth Day: 20 Birth Year: 1937 Birth Town or City: Okfuskee Birth County: (Leave blank.) Birth State or Country: Oklahoma Name of the Newspaper: (Leave blank.)
The rest of the records would be indexed as follows: Titles or Terms
Record Type
Relative’s Relationship to Deceased
Given Names
Surname
Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Nonrelative
Parent Parent Husband Daughter Daughter Brother Sister-In-Law Brother Sister-In-Law Brother Sister-In-Law Brother Sister Brother-In-Law Sister Sister Grandchild Grandchild Grandchild Grandchild Grandchild Aunt (Not applicable)
Joseph Richard Ida May Wright Joel Devon Connie Kay Delbert or Bill Donna Troy Carol Joel Dale Lonnita Roger Dixie Farris Sandra Nancy Shantell Cody Jolene Cheyanna Jessy Faye Herb C
Lawrence Lawrence Carter Carter Baumgartner Lawrence Lawrence Lawrence Lawrence Lawrence Lawrence Lawrence Carter Carter Bland Coble Holmes Holmes Carter Carter Carter Daughenbaugh Rev Whitaker
Full Obituary Examples — 44
Example for Mrs. Ida Soladey Bennett The first record on this image would be indexed as follows: Record Type: Deceased Deceased’s Given Names: Ida Deceased’s Surname: Soladey Bennett Deceased’s Titles or Terms: Mrs Deceased’s Gender: F Age: 71 Death Month: Sep Death Day: 22 Death Year: 1961
Death Town or City: (Leave blank.) Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: Apr Birth Day: 11 Birth Year: 1890 Birth Town or City: (Leave blank.) Birth County: Morrow Birth State or Country: (Leave blank.) Name of the Newspaper: Galion Inquirer
The rest of the records would be indexed as follows: Record Type Relative of Deceased Nonrelative Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased
Relative’s Relationship to Deceased Sister (Not applicable) Parent Parent Son Sister Brother Daughter
Given Names
Surname
JW James Eliss Syvilla Treisch Lloyd Frank John Mabel
Norman Fresh Soladey Soladey Thoman McManigell Soladey
Titles or Terms Mrs Rev
Mrs
Full Obituary Examples — 45
Example for Charles Ketchpaw Image #1: (Image Type = Normal)
Image 1
The first record on the first image would be indexed as follows: Record Type: Deceased Deceased’s Given Names: Charles E Deceased’s Surname: Ketchpaw Deceased’s Titles or Terms: Mr Deceased’s Gender: M Age: 80 Death Month: Jul Death Day: 31 Death Year: 1954
Death Town or City: (Leave blank.) Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: (Leave blank.) Birth Day: (Leave blank.) Birth Year: (Leave blank.) Birth Town or City: Ontario Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: Grand Rapids Press
The rest of the records would be indexed as follows:
Image 2
Record Type Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Nonrelative
Relative’s Relationship to Deceased Daughter Son Sister Brother Brother (Not applicable)
Given Names
Surname
F Leslie Raymond R John Irving Russell J Robert
Jarnc Hazel Zimm
Titles or Terms Mrs Mrs
Rev
Image #2: (Image Type = No Extractable Data Image)
Full Obituary Examples — 46
Example for R. T. Abbey The first record on this image would be indexed as follows: Record Type: Deceased Deceased’s Given Names: R T Deceased’s Surname: Abbey Deceased’s Titles or Terms: (Leave blank.) Deceased’s Gender: M Age: 75 Death Month: Nov Death Day: 9 Death Year: 1937
Death Town or City: Greenville Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: (Leave blank.) Birth Day: (Leave blank.) Birth Year: (Leave blank.) Birth Town or City: (Leave blank.) Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: Grand Rapids Press
The rest of the records would be indexed as follows: Record Type Relative of Deceased Relative of Deceased Relative of Deceased
Relative’s Relationship to Deceased Daughter Son Son
Given Names Surname Lottie May Jason Benjamin
Moore
Titles or Terms Mrs
Full Obituary Examples — 47
Example for Charles F. Berry The first record on this image would be indexed as follows: Record Type: Deceased Deceased’s Given Names: Charles F Deceased’s Surname: Berry Deceased’s Titles or Terms: Mr Deceased’s Gender: M Age: 100 Death Month: Feb Death Day: 12 Death Year: 1981
Death Town or City: Palm Beach Gardens Death County: (Leave blank.) Death State or Country: Florida Birth Month: Aug Birth Day: 28 Birth Year: 1880 Birth Town or City: Holmes Birth County: Crawford Birth State or Country: (Leave blank.) Name of the Newspaper: Bucyrus Telegraph Forum
The rest of the records would be indexed as follows: Record Type Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Nonrelative
Relative’s Relationship to Deceased Father Mother Wife Son Son (Not applicable)
Given Names Surname Benjamin Mary Ann Amanda S Floyd Harold Millard W
Berry Shupp Berry Kibler Berry Berry Mead
Titles or Terms
Rev
Full Obituary Examples — 48
Image 1
Image 2
Image 3
Image 4
See next page for indexed records. Full Obituary Examples — 49
Example for William C. Beer (images on previous page) Image #2: (Image Type = No Extractable Data Image) Image #3: (Image Type = No Extractable Data Image) Image #4: (Image Type = No Extractable Data Image)
Image #1: (Image Type = Normal) The first record on the first image would be indexed as: Record Type: Deceased Deceased’s Given Names: William C Deceased’s Surname: Beer Deceased’s Titles or Terms: Mr Deceased’s Gender: M Age: 53 Death Month: Oct Death Day: 8 Death Year: 1916
Death Town or City: Siasconset Death County: Nantucket Death State or Country: (Leave blank.) Birth Month: Jan Birth Day: 23 Birth Year: 1863 Birth Town or City: Bucyrus Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: Evening Telegraph
The rest of the records would be indexed as: Record Type
Relative’s Relationship to Deceased Given Names
Surname
Titles or Terms
Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased Relative of Deceased
Mother Sister Father Uncle Wife Child Child Child Sister Sister Brother Brother
Dinsmore Beer Beer Beer Reed Baldwin Beer Lothian Beer Beer
Mrs Miss Judge Judge Miss
Tabitha Dorcas Thomas Joseph R Alice Thomas Alice Richard Katherine Isaac Thomas James D
Miss Mrs Dr
Full Obituary Examples — 50
Changes Made to This Document Return to Table of Contents
Updates for January 27, 2014: Page 3: In item 1, records was changed to documents. Page 11: The first step of the Adding Records tip was deleted because it was unnecessary. Page 13: A note was added to the bottom of page 13. Page 19: “John Doe” was removed as the name of the deceased in the example record. Page 23: The page title was changed to “Index the Death Date or the Most Recent Date.” Page 37: In the first record in the list of example records, the period following the middle initial was removed. Page 39: The Age field for the deceased was changed to because it is a required field. Page 40: The Age field for the deceased was changed to because it is a required field. Page 45: The sixth record on the list of relatives and nonrelatives was deleted. Mrs. J. W. Norman was recorded in the first paragraph and then she was mentioned again in the third paragraph. She should only be indexed once, not twice. A new row was added to the bottom of the table. • Page 46: The Name of the Newspaper field was changed to Grand Rapids Press. • • • • • • • • •
Note: None of these changes represent changes to the project instructions; they are simply clarifications of the instructions or corrections to examples that were given.
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