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GUIDEBOOK FOR INTERNATIONAL STUDENTS Academic Year 2014 ◆ CONTENTS 1 International Students and Nagaoka University of Technology .... 1 1.Supporting System for International Students (1) CIEE and Kokusai-ka (2) Academic Advisor (3) Tutor (4) Courses of Japanese Language and Culture 1) Japanese Classes with Credits 2) Japanese Classes for Beginners 3) Opportunity to Study Off Campus (5) Supplemental Basic Study Courses (6) Counseling (7) Annual Events (8) Cultural Exchange (9) Announcement for Int’l Students (1) Regular Students (2) Non-Regular Students 2 Arrival at Nagaoka .................................. 5 1.Preparing a VISA to Enter Japan ■ Check List: BEFORE Coming to Japan 2. Immediate Living Expenses ■ Tips to your Financial Planning 3. Your Journey to NUT 4.Entrance Procedures 5.Moving Into Living Accommodations ■ Check List: After Arriving in Nagaoka8 3 University Fees & Scholarship ........... 10 1.Tuition & other School Fees 2. Two All-Students Insurances 3.Admission Fee Exemption 4.Admission Fee Postponement 5.Tuition Exemption 6. Tuition and Payment Deadline 7.Scholarship for Self-Supporting Students 8.Monbukagakusho (MEXT) Scholarship Students 4 Legal Procedures for You & Family ... 14 1. Residence Card 2.At City Hall (1) Residence Registration (2) National Health Insurance (3) National Pension 3. Related to Immigration Office (1) Extension of Visa Period (2) Work Permit for Part-time Jobs (3) Re-Entry Permit (4) Change of Visa Status (for Employment) (5) Accompanying Family Members (6) Birth of a Child (7) Education for Children 5 Housing .................................................... 20 1.University Dormitories 2.Public Housing 3.Private Housing (1) Variety (2) Room & Lodging Union of Shin-sai (3) Tips for Moving-In 4.NUT Guarantor Program 5.Utility Charges 6.Garbage Disposal and Recycling 7.Manners as a Community Member 8.Change of Address ■ Check List: When Change Housing 6 Campus Life ··································· 25 1.Student ID Card 2.University Library 3.Information Processing Center 4.Meals and Daily Shopping on Campus 5.Gymnasium and Health Care Center 6. International Friendship Lounge 7.Extracurricular Activities/Recreations 8.Admission to Higher Schools 9. Job Hunting in Japan 7 Daily Life .............................................. 29 1.Climate 2.Transportation 3.Bicycle 4.Driving License & Car/Motorcycle (1) Changing to a Japanese Driver’s License (2) Parking Permit on Campus (3) Owning a Car 5. Bank 6.Hospitals and Clinics in Nagaoka City 7.Post Office 8.Parcel Delivery Services 9.Fax 8 Procedures for Leaving NUT ............ 33 1.In the University 2.Outside the University ■ Check List: BEFORE Leaving NUT 3.Follow-up Services for Former Int’l Students 4.Returning as a MEXT Scholarship Student 9 Emergency .......................................... 37 1.Disaster 2.Traffic Accident 3.Loss or Theft of Money/Valuables APPENDIX ............................................ 39 Offices to Respond to 50 most-FAQs LINKS: List of Contact Info 1 INTERNATIONAL STUDENTS and NAGAOKA UNIVERSITY OF TECHNOLOG Y 1.Supporting System for International Students (1) Center for International Exchange and Education (CIEE) and Division of International Affairs (Kokusai-ka) NUT CIEE offers courses of the language, culture, and general affairs of Japan to int’l students. It also offers int’l students guidance and counseling for their student life. Services provided by Kokusai- ka include all affairs involving int’l students. Kokusai-ka (ext. 9285/9286, e-mail:
[email protected], URL: http://www.nagaokaut.ac.jp/j/gakuseishien/kokusai/index.html) (2) Academic Advisor (“Shido-Kyoin”/ “Advisor-Kyoin”) You will pursue your study and research under the guidance of your academic advisor. Regular Students are recommended to consult with the advisory professor about courses to take and credits to earn for completing your Course, or about any other academic matters at any time. Kenkyuseis need to hold meetings regularly with the advisor to ensure the progress of your research. (3) Tutor If you are a newly arrived int’l student, a student appointed by your academic advisor/class teacher (usually a Japanese graduate student) will assist you on your academic and daily life for your first 6 months in Japan. You are encouraged to invite your tutor to participate to any of the events organized for int’l students. If you find your assigned tutor unsuitable for some reasons, you should feel free to discuss the matter with your academic advisor or any of Kokusai-ka staffs. (4) Courses of Japanese Language and Culture While studying in Japan, improving your understanding of the Japanese language and culture is as important as your research in your chosen field of study. Guidance and placement tests are held every April and September; ones who wish to take the class must attend it. Its schedule will be announced at the guidance for Int’l Students and by e-mail. 1)Japanese Classes with Credits Japanese Language courses (Intermediate/Advanced) and General Affairs of Japan are offered as regular University courses, for graduate and undergraduate students, throughout the year. Before taking these courses, take placement test and register for the course as other subjects. 2)Japanese Classes for Beginners (Non-Credit) “Intensive Japanese” and “Basic Japanese “are prepared for those who have never studied the language. You will be practicing and learning useful expressions to communicate with others in your daily life. Intensive Japanese (“KENSHU”-Course) Starts in April and in October. 5 days a week (90min × 10 per week) for 16-17 weeks. (When class has some room, family member may be permitted to attend; but with a charge.) Contact: Prof. NAGANO, Kenjiro (
[email protected], ext. 9808) Basic Japanese (“KISO”-Course) Starts in April and in September. 4 days a week (90min × 4 per week) for 1 academic term. Contact: Prof. LEE-Iizuka, Naoko (
[email protected], ext. 9853) N KANJI Class (Basic / Intermediate) Starts in April and in October. Twice a week (90min×2 per week) for 1 academic term. Possible to take along the above Japanese class. Contact: Prof. NAGANO, Kenjiro (
[email protected], ext. 9808) 3)Opportunity to Study Japanese Off Campus Nagaoka City provides Japanese classes to the foreigners in the city, according to their levels and needs. You can take those classes at the Civic Center near Nagaoka station. For its latest information, please contact Nagaoka City International Affairs Center “Chikyu-Hiroba” (TEL 0258-39-2714) (5) Supplemental Basic Study Courses Undergraduate freshmen may have some difficult time in natural science courses, especially mathematics, physics and chemistry, because of the difference in teaching method or of their insufficiency in Japanese. These supplemental classes for int’l students are offered by Graduate Students and specialized teaching staffs of basic study course. All of the 1st and 2nd year Undergraduate Students are encouraged to attend these classes, but others are also allowed to. If you want to take the class, please apply at Kokusai-ka (ext: 9285/9286). (6) Counseling Counselors (licensed clinical psychotherapists) offer counseling as needed at Health Care Center (ext. 9824/ 9821,
[email protected]). Counseling is to improve the students’ life on campus as well as off- ; you are free to talk to counselors about any worries you may have. Your privacy and secrecy is assured. (Details on page 54) MUTSUMI-kai Besides physical and health counseling, Mutsumi-kai holds weekly counseling at International Friendship Lounge. Mutsumi- kai is a voluntary group organized to support NUT int’l students. Other than conducting general counseling every Wednesday, from 13:30 to 16:30, they also sponsors several events and activities for int’l students suc h as speech contest, zazen, bazaar, and hiking and onsen-trip on an annual basis. Those who are interested in joining these events, please freely ask to any Mutsumi-kai staff. (7) Annual Events The following activities are organized by Kokusai-ka; all of you are encouraged to attend. Event Date Place (Others) Study Trip for Int’l Students Early October 2014 Undecided (in 2013: NAGANO area) Party for Int’l Students Mid December 2014 Secom Hall on campus Homestay One night during Dec. 31, 2014 – Jan. 12, 2015 In a Japanese family within/near Nagaoka Undecided Ski/Snowboard Training Trip Early March 2015 Undecided (in 2013:Minakami Kogen Ski Resort) 2 (8) Cultural Exchange Throughout the year, invitations for various int’l exchange activities arrive, involving different parties, including elementary schools and communities around NUT. They are great opportunities for you to get acquainted with many local Japanese from diverse age group. Kokusai-ka informs the upcoming events to int ’ l students by e-mail and on the bulletins. Some of these cross-cultural events are introduced by Nagaoka City International Affairs Center, “ Chikyu-Hiroba ” . They also provide useful information about daily living for residents from overseas. Chikyu-Hiroba URL: http://www.city.nagaoka.niigata.jp/dpage/kokubun/chikyuhiroba/ (9) Announcement for Int’l Students A nnouncements for int’l students from Kokusai -ka are placed on the bulletin board located in Lecture Bldg. and in front of Dai-ichi Cafeteria (1st floor), and also sent by e-mail. Please inform your active e-mail address to Kokusai-ka for your benefit. Emergency announcement for each one is also made by phone. Please notify us of your phone number, too. Information on lectures, welfare programs (procedures for tuition exemption, application for campus dormitories, scholarships etc), extracurricular activities and other notices for all students are also posted on bulletins. In Lecture Bldg. & at front of Office in each Dept. ● Bulletin Board for Academic Affairs ・ Course Registration, Internship, various exams & tests ・ Latest info on Class Cancellation & Class Hour/Room Change● Bulletin Board for Student Affairs ・ Application for Tuition Exemption, Dormitory matters, Job Fairs, etc.In front of Kokusai-ka & Dai-Ichi Cafeteria ● Bulletin Board of Kokusai-ka ・ Any info related to Coming & Going OverseasHomepages ● Kokusai-ka Info page ・ Information for our Int’l Students （ Events, Scholarship Updates, Daily life information, etc. ） http://www.nagaokaut.ac.jp/j/gakuseishien/kokusai/index.htm l ● LiveCampus ・ Cancellation, Change of class hour/classroom of your registered coursehttps://vos-lc-web01.nagaokaut.ac.jp/ ● Information page for Students ・ Most important notices from Lecture Bldg. Bulletin Boards ・ Application Forms for Tuition Exemption & othershttp://www.nagaokaut.ac.jp/j/gakuseishien/gakuseishien.html Telephone, E-mail When your phone number/ e-mail address (other than “stn”) changes ・ Inform Kokusai-ka ・ Go to your LiveCampus page and Update your contact info “stn” e-mails Most urgent & important notices may be sent to all students simultaneously, to all “stn” addresses. Make sure to set up your “ stn ” account to forward all messages to your most active e-mail account. 3
