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DEPARTMENT OF EDUCATION, CULTURE AND SPORTSDEPARTMENT OF BUDGET AND MANAGEMENT ANDDEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT JOINT CIRCULAR NO. 01, S. 1998 14 April 1998TO :GOVERNORS, MAYORS, SUPERINTENDENTS, AND DISTRICTSUPERVISORS OF SCHOOLS, MEMBERS OF THE LOCAL SCHOOLBOARDS AND OTHER NATIONAL AND LOCAL GOVERNMENTOFFICIALS CONCERNEDSUBJECT :PRESCRIBING THE RULES AND REGULATIONS ON THEUTILIZATION OF THE SPECIAL EDUCATION FUNDS (SEF) BY THELOCAL SCHOOL BOARDS FOR THE OPERATION ANDMAINTENANCE OF ELEMENTARY AND SECONDARY PUBLICSCHOOLS1.0 PURPOSE This Joint Circular is being issued to prescribe the rules and regulations to beobserved in the utilization of the Special Education Funds (SEF) by the LocalSchool Boards for the operation and maintenance of elementary and secondarypublic schools.2.0 COVERAGE This Joint Circular shall cover the annual/supplementation requirement to be setaside by the Local School Boards for the operation and maintenance of publicschools including organization of extension classes and payment of allowances of public school teachers, construction, repair and maintenance of school buildings,facilities and other needed capital outlays such as the purchase titling andimprovement of school sites, educational research and acquisition/procurementof books, instructional materials, periodicals and equipment including informationtechnology resources as well as other expenses chargeable against the proceedsfrom the additional one percent (1%) tax on real property accruing to the SEFpursuant to Section 272 of R.A. No. 7160.3.0 DEFINITION OF TERMS 3.1 For the purpose of this Circular, Public Elementary and Secondary Schoolsshall mean government financed and managed schools which include pre-school, elementary, secondary schools, national and generalcomprehensive high schools and their annexes and those publicelementary and secondary schools that may be established by law. 3.2 Extension classes as referred to shall mean additional classes needed toaccommodate all children of school age desiring to enter public schools toacquire basic education.4.0 PRIORITIZATION OF EXPENSES CHARGEABLE TO SEF The Local School Board shall give priority to the following expenses chargeableagainst SEF:a. Operation and Maintenance of public schools, including organization of extension, non-formal, remedial and summer classes, as well as paymentof existing allowances of teachers granted by local government unitschargeable against SEF as of 31 December 1997, provided that anyadditional allowances that may be granted to teachers by LGUs shall becharged to the general fund of LGUs, subject to existing budgeting rulesand regulations;b. Construction and repair of school buildings, facilities and equipmentincluding the acquisition, titling and improvement of school sites;c. Educational research;d. Acquisition/procurement of books, instructional materials, periodicals andequipment including information technology resources; ande. Expenses for school sports activities at the national, regional, division,district, municipal and barangay levels as well as for other DECS relatedactivities, including co-curricular activities.5.0 RESOLUTION OF ISSUES Issues and conflicts arising from the implementation of this Circular, and casesnot covered by the above provisions shall be submitted to the DECS forresolution and in consultation with respective LGUs concerned.6.0 REPEALING CLAUSE All circulars, guidelines, rules and regulations or any provisions thereof which areinconsistent with the provisions of this Circular are hereby modified or repealedaccordingly.7.0 EFFECTIVITY This Circular shall take effect immediately. ERLINDA C. PEFIANCOEMILIA T. BONCODIN Secretary Secretary Department of Education, Culture & Sports Department of Budget and Management EPIMACO A. VELASCO Secretary Department of the Interior and Local Government DEPARTMENT OF EDUCATION, CULTURE AND SPORTSDEPARTMENT OF BUDGET AND MANAGEMENT AndDEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT Joint Circular No. 01-A March 14, 2000TO :GOVERNORS, MAYORS, SUPERINTENDENTS, AND DISTRICTSUPERVISORS OF SCHOOLS, MEMBERS OF THE LOCAL SCHOOLBOARDS AND OTHER NATIONAL AND LOCAL GOVERNMENTOFFICIALS CONCERNEDSUBJECT :SUPPLEMENTAL PROVISIONS TO DECS, DBM AND DILG JOINTCIRCULAR NO. 01, S. 1998 DATED 14 APRIL 19981.0 PURPOSE This Circular is being issued to provide supplemental provisions to DECS, DBMand DILG Joint Circular No. 01, S. 1998 dated 14 April 1998 entitled: “PrescribingRules and Regulations on the Utilization of the Special Education Funds (SEF) bythe Local School Boards (LSB) for the Operation and Maintenance of Elementaryand Secondary Public Schools”.2.0 PRIORITIZATION OF EXPENSES CHARGEABLE TO SEF 2.1 The SEF may be used to fund the establishment of new classes asextensions of existing public elementary or secondary schools asapproved by the DECS Secretary upon the recommendation of the DECSRegional Director and the certification of the Division Superintendentconcerned of the necessity and urgency of establishing extension classesin the province, city, or municipality as the case may be, provided that noextension class shall be established unless the number of pupils/studentsin such extension class shall at least be fifteen (15).2.2 DECS shall be responsible for the assignment of teaching personnel tohandle newly established extension classes.2.3 In instances where there are no teaching positions available in DECS tohandle these classes, a portion of the SEF may be utilized for thepayment of compensation of those teaching personnel who will be hiredto temporarily handle such DECS-approved extension classes, providedthat such hiring shall only be for the period covered by a particular SEFbudget. 2.4 To temporarily handle these extension classes, as provided for in the SEFbudget, only those who have successfully passed the LicensureExamination for Teachers shall be hired. Such hiring shall be approved bythe Local Chief Executive in accordance with pertinent CSC and DBMguidelines on hiring and compensation.2.5 Nothing in this provision shall be construed to mean an obligation on thepart of the national government to convert such positions chargeableagainst SEF into regular positions to be funded from the national funds.2.6 Subsequently, should new/additional positions be provided for DECS in abudget year, DECS shall give priority in the deployment/assignment of such teaching positions or items to those extension classes.2.7 It is, however, understood that qualified personnel handling theseextension classes temporarily, may be considered by DECS to fill vacantteaching positions as authorized in the DECS staffing pattern and fundedin its budget.3.0 REPORTING REQUIREMENT The SEF Budget and a quarterly report of its utilization (using form as per Annex “A”) shall be prepared and submitted by the Local School Board to the DECSROs, copy furnished the DBM ROs and DILG ROs. The aforesaid quarterly reportshall be submitted one week after the end of the quarter.4.0 EFFECTIVITY This Circular shall take effect immediately. ANDREW B. GONZALESBENJAMIN E. DIOKNO SecretarySecretary Department of Education, Culture and Sports Department of Budget and Management ALFREDO S. LIM Secretary Department of the Interior and Local Government
