Word Mac Guide

Transcript

  MicrosoftWordforMacs2011-March20111 MicrosoftWord:AdvancedFeaturesforPublication,Collaboration,andInstruction  ForyourMAC(Word2011) Presentedby:KarenGray([email protected])WordHelp:http://mac2.microsoft.com/help/office/14/en-us/word TableofContents 1.Collaborativeeditingtools:.............................................................................................3  Usetrackedchanges........................................................................................................................................................3  Turnontrackchanges....................................................................................................................................................3  Showtrackedchangesorcommentsbytypeorbyreviewer........................................................................3  Turnofftrackedchangesinballoons.......................................................................................................................4  Changetheformattingoftrackedchanges............................................................................................................4  Reviewtrackedchangesandcomments.................................................................................................................5  2.Controlpagination..............................................................................................................6  Keeplinestogether..........................................................................................................................................................6  Keepparagraphstogether.............................................................................................................................................6  Alwaysforceapagebreakbeforeaparagraph....................................................................................................6  Controlwidowandorphanlines................................................................................................................................6  Preventatablerowfrombreakingacrossapage..............................................................................................6  Insertamanualpagebreak..........................................................................................................................................6  Deleteamanualpagebreak.........................................................................................................................................6  3.Addanddeleteacoverpage............................................................................................7  Addacoverpage...............................................................................................................................................................7  Deleteacoverpage..........................................................................................................................................................7  4.Addatableofcontentsbasedonheadingstyles......................................................7  Addatableofcontents...................................................................................................................................................7  Changethenumberoflevelsinthetableofcontents.......................................................................................8  Updatethetableofcontents........................................................................................................................................8  Ifyousee Error!Bookmarknotdefined ..............................................................................................................8  Customizetheformattingforthetableofcontents...........................................................................................8  Savethetableofcontentsstyleasatemplate......................................................................................................9  5.Insertasectionbreak........................................................................................................9  Insertasectionbreak....................................................................................................................................................10  Deleteasectionbreak...................................................................................................................................................10  Changethekindofsectionbreak.............................................................................................................................10  6.Useheadersandfooters................................................................................................11  Addaheaderorfooter..................................................................................................................................................11  Adddifferentheadersorfootersfordifferentsectionsinyourdocument...........................................11  Editaheaderorfooter..................................................................................................................................................12  Deleteaheaderorfooter.............................................................................................................................................12  Changethespacebetweenaheaderorfooterandthetoporbottomofthepage.............................12  Movebetweenheadersandfootersinyourdocument..................................................................................12  7.Addorremovepagenumbers.....................................................................................13  Addpagenumbers..........................................................................................................................................................13  Removepagenumbers.................................................................................................................................................13   MicrosoftWordforMacs2011-March20112 Hidethepagenumberonthefirstpage................................................................................................................13  Add PageXofY pagenumbers..............................................................................................................................13  Startpagenumberingwithanumberotherthan1.........................................................................................14  Startpagenumberinginadifferentsection........................................................................................................14  Positionpagenumbersanywhereonthepage..................................................................................................14  8.Createanindex.................................................................................................................15  Step1: Markindexentries............................................................................................................................15  Markindexentriesforwordsorphrases.............................................................................................................15  Markindexentriesfortextthatspansarangeofpages................................................................................15  Step2:Editordeleteindexentries(optional)......................................................................................16  Editanindexentry.........................................................................................................................................................16  Deleteanindexentry....................................................................................................................................................16  Step3:Designandbuildanindex.............................................................................................................16  Buildanindexbyusingoneofthesuppliedindexdesigns..........................................................................16  Buildanindexbyusingacustomindexdesign.................................................................................................16  9.Addorchangesources,citations,andbibliographies.........................................17  Step1.Add,edit,orremoveasource.......................................................................................................17  AddasourcebyusingtheSourceManager.........................................................................................................17  EditasourceintheCitationstool............................................................................................................................18  RemoveasourcefromtheCitationsList..............................................................................................................18  Step2.Insert,edit,ordeleteacitation(optional)...............................................................................18  Insertacitation................................................................................................................................................................18  Addpagenumbersorsuppressauthor,year,ortitleforaspecificcitation.........................................19  Makemanualchangestoaspecificcitation.........................................................................................................19  Deleteasinglecitationfromthedocument.........................................................................................................19  Step3.Insertoreditaworkscitedlistorabibliography.................................................................19  Insertaworkscitedlistorabibliography...........................................................................................................20  Changeaworkscitedlistorabibliographystyle.............................................................................................20  Updateaworkscitedlistorabibliography.........................................................................................................20  Convertaworkscitedlistorabibliographytostatictext............................................................................20  10.Footnotes..........................................................................................................................21  Addafootnoteorendnote..........................................................................................................................................21  Restartfootnoteorendnotenumbers...................................................................................................................21  Changethenumberformatofnotereferencemarks......................................................................................21  Moveafootnoteoranendnote.................................................................................................................................22  Copyafootnoteoranendnote..................................................................................................................................22  Deleteasinglefootnoteorendnote........................................................................................................................22  Deleteallautomaticallynumberedfootnotesorendnotes..........................................................................22  11.Addorreplaceapicture..............................................................................................23  AddapicturefromthePhotoBrowser..................................................................................................................23  Addapicturefromotherlocations.........................................................................................................................23  Addclipart.........................................................................................................................................................................23  Replaceapicture.............................................................................................................................................................23  12.Insertatable...................................................................................................................23  Quicklyinsertabasictable.........................................................................................................................................23  Insertatableandspecifytextautofitbehavior.................................................................................................24  Drawatablecell-by-cell...............................................................................................................................................24  13.Controltextwrappingaroundobjects...................................................................24  Wraptextaroundapictureordrawingobject..................................................................................................24  Wraptextaroundatable.............................................................................................................................................24   MicrosoftWordforMacs2011-March20113 1.Collaborativeeditingtools:  Use tracked changes With tracked changes, multiple users can collaborate on a document, and each person's changes are trackedand displayed in a different color. However, the changes are not included in the document text until theyare reviewed and accepted. Turn on track changes When tracked changes are turned on, Word marks any changes that are made by any authors of thedocument. This is useful when you are collaborating with other authors because you can see which authorsmade a particular change.1.   Open the document that you want to edit.2.   On the Review tab, under Tracking, click the Track Changes switch to turn on track changes. Tips      ã   Each reviewer's changes are displayed in a different color. If there are more than eightreviewers, colors are reused. ã   To assign a specific color to your own tracked changes, on the Word menu, clickPreferences, and then under Output and Sharing, click Track Changes . In theColor boxes, select the color that you want. ã   The reviewer's name, the date and time that the change was made, and the kind of changethat was made (for example, Deleted) also appear in the markup balloonIn print layout viewor web layout view, balloons show markup elements, such as comments and tracked changes,in the margins of your document. You can use balloons to accept or reject changes made to adocument. for each change. If you're not displaying markup balloons, this informationappears when you hover over a change. Show tracked changes or comments by type or by reviewer You can show or hide a document's comments, formatting, insertions, and deletions or view comments foronly the reviewers that you select. ã   On the Review tab, under Tracking, on the Show Markup pop-up menu, click the option that youwant. Tip:Todisplayashadedbackgroundbehindtheareawheretrackedchangesorcommentsappearintherightmargin,ontheShowMarkuppop-upmenu,selectMarkupAreaHighlight.Thisshadedareaalsoprintswithyourdocumenttohelpseparatethedocumenttextfromthetrackedchangesorcomments.    MicrosoftWordforMacs2011-March20114 Turn off tracked changes in balloons By default, insertions, deletions, comments, the reviewer's name, and a time stamp are displayed inballoons that appear in the margins of your document. You can change your settings to display trackedchanges in the body of the document.1.   On the Review tab, under Tracking, on the Show Markup pop-up menu, click Preferences.2.   Do one of the following: To Do this Display tracked changes in the body of the documentinstead of in balloonsClear the Use balloons to display changescheck box.Hide the reviewer's name and the time and date stampin balloonsClear the Include reviewer, time stamp, andaction buttons check box.  Note With balloons turned off, commented text is enclosed in brackets, highlighted by a color, andidentified by the reviewer's initials. Comments appear in a small pop-up window when you rest the pointerover commented text, except when your document is in publishing layout view. Change the formatting of tracked changes You can customize how revision marks appear and work in Word.1.   On the Review tab, under Tracking, on the Show Markup pop-up menu, click Preferences.2.   Select the options that you want. The following table lists some frequently used formattingoptions. To Do this Change the color and other formatting that Word uses toidentify changesUnder Markup, select theformatting options that youwant on the pop-up menus.Indicate deletions without displaying the text that was deletedUnder Markup, on theDeletions pop-up menu, click #or ^.Deleted text will be replacedwith the character # or ^.Alter the appearance of changed lines.Under Markup, on the Changedlines and Colors pop-up menus,select the options that you want.Track text that is movedUnder Moves, click Trackmoves, and then on the Movedfrom, Moved to, and Color pop-up menus, select the optionsthat you want.Change the color that Word uses to mark changes that aremade to table cellsUnder Table cell highlighting,on the Inserted cells, Deletedcells, Merged cells, and Splitcells pop-up menus, select theoptions that you want.